HUNSA - A Nepali made Organization for Nepalese

HUNSA is a Nepali made Japanese Organization for the Nepalese who are interested in studying in Japan

Aims & Objectives
- To act as a common forum of all Nepalese students in Hokkaido University to organize and co-ordinate students' welfare, cultural and academic activities.
- To facilitate exchange of views and promotion of mutual cooperation with other organizations.
- To help interested Nepalese to get information regarding study opportunities in Japan.

Background
The necessity of a common forum of Nepalese students and researchers at Hokkaido University was felt from very beginning. There were several student welfare activities and cultural programs organized before but it was mainly from personal initiations. So there was always a feeling that it is better to organize such activities through a common forum. Some students and researchers raised this matter seriously in informal gatherings that motivated all to think about it. It was decided to discuss this matter in common email forum. The discussion in email proposed following students to prepare a draft constitution for further discussion in a meeting arranged for January 20, 2002:
Mr. Hem Nath Ghimire
Mr. Prakash Ranjitkar
Mr. Kedar Adhikari

This committee prepared draft constitution and floated in common email for comments. The meeting on January 20, 2002 was attended by most of the students and researchers and approved formation of HUNSA. This meeting turned into the first General Assembly of HUNSA that approved name, aims & objective, draft of constitution (with some amendments) and formed the first Executive Committee of HUNSA consisted of five members.
President: Mr. Prakash Ranjitkar
General Secretary: Mr. Meghraj Bhandari
Treasurer: Mr. Kedar Adhikari
Executive Members: Mr. Sanjay Giri, Mr. Shreehari Gautam
The logo of HUNSA was designed by Mr. Dhananjay Regmi.

Constitution

We Nepalese students studying at Hokkaido University, Japan, hereby agreed to form ourselves into a non-political, non-profitable voluntary Student? Association to promote our academic welfare, cultural and other activities of mutual interests, adopting this Constitution. This constitution shall be in effect immediately after approval from the General Assembly.

Section I: Name and Objectives
1.1The Association shall be named as Hokkaido University Nepalese Student Association or HUNSA in short.

1.2 Objectives:1.2.1 To act as a common forum of all Nepalese students in Hokkaido University to organize and co-ordinate students' welfare, cultural and academic activities.
1.2.2 To facilitate exchange of views and promotion of mutual cooperation with other organizations.
1.2.3 To help interested Nepalese to get information regarding study opportunities in Japan.

1.3 The Logo of the Association shall be as shown in Annex I.

Section II: Membership
2.1 The Association can award four types of memberships; Regular, Associated, Affiliated and Honorary.
2.1.1 All the students enrolled in Hokkaido University shall be eligible for Regular Membership.
2.1.2 Spouse and family members of the Regular and Affiliated members shall be eligible for Associated Membership.
2.1.3 All Nepalese Alumni, researchers and those involved in academic activities in Hokkaido University shall be eligible for Affiliated Membership.
2.1.4 Honorary Membership may be awarded to any person proposed by the Executive Committee and approved by the General Assembly on the grounds of the individual's academic achievements and meritorious services to Nepal.

2.2 All members shall pay membership fee and other fees as approved by the General Assembly.

2.3 All members shall participate in the program and activities organized by the Association.

2.4 The voting rights and Executive committee positions shall be limited to Regular members only.


Section III: General Assembly (GA)
3.1 The General Assembly shall be the highest body to make decision about policy and principles of this Association. All members are eligible for participation but the voting right in the General Assembly is limited to Regular members only.

3.2 The regular meeting of the General Assembly of the association shall be held at least once in six month.

3.3 Upon the demand of at least one-fourth of the Association's Regular Member, the Executive Committee shall call a special General Assembly at the earliest.

3.4 All the Members of the Association shall be informed in advance about the meeting and the agenda by the Executive Committee.

3.5 Participation of at least two-third of the Regular Members in the General Assembly shall be considered a valid quorum. Incase this quorum is not fulfilled, the Executive Committee shall call another General Assembly at the earliest and this General Assembly shall be valid irrespective of the participation of the members.

3.6 Decision on any issue, except for those mentioned otherwise in this Constitution, shall be made on the basis of a simple majority vote cast by the Regular Members.


Section IV: Executive Committee
4.1 Formation
4.1.1 An Executive Committee shall be formed once in a year at the end of the tenure of the existing Committee by the GA from among the Regular Members of the Association.
4.1.2 The Executive Committee shall consist of a President, a Secretary, a Treasurer and two Members.
4.1.3 The Executive Committee shall make nomination/s to fill vacant positions, if any, of the Association except that of the President, from among the Regular Members or from inside the Executive Committee. In case of President, the General Assembly will nominate from among the Regular Members. Duration of such nominee shall not outlast the term of the Executive Committee.
4.1.4 Any of Executive Committee positions shall be considered automatically vacant, if the member ceases to be the Regular Member of the Association.
4.1.5 The Executive Committee may also form different sub-committees to carry out specific tasks as and when necessary. The mandate and the tenure of such a sub-committee shall be announced by the Executive Committee at its formation.
4.2 Responsibilities and Functioning
4.2.1 The Executive Committee shall report to the General Assembly.
4.2.2 The Executive Committee shall make working policies and procedure to smoothly carry out its activities.
4.2.3 The Executive Committee shall be transparent and approachable to any member of the Association at any time.
4.2.4 The President shall be the Chief of the Association and shall preside over all the General Assembly meetings as far as possible.
4.2.5 The Secretary shall be acting as President temporarily in absence of President. S/he shall attend all the meetings, prepare the business thereof and keep record of all proceedings. S/he shall be in close contact with all the members and inform them about the activities of the Association.
4.2.6 The Treasurer shall keep all financial records of the Association and shall present a detailed annual report of all income and expenditures of the Association during the General Assembly.

4.3 Meeting
4.3.1 The Executive Committee shall meet at the request of either the President or the Secretary or on petition of any two Members of the Executive Committee.
4.3.2 The frequency and the operating procedures of the meeting shall be decided by the Executive Committee.

Section V: Finance
5.1 Financial sources
5.1.1 Membership fees from members of the Association; and
5.1.2 Fund raising programs organized by the Association if and when deemed necessary.
5.1.3 Financial assistance from any individuals, organizations etc.
5.2 The Executive Committee shall handle the fund for the functioning of Association? activities.
5.3 Bank account of the Association shall be jointly handled by the President and Treasurer.

Section VI: Amendment of the Constitution
This Constitution or any Sections/clauses/sub-clauses herein may be amended by at least a two-thirds majority vote of the GA meeting.
Section VII: Effectiveness of this Constitution
This constitution will come in effect from Sunday, January 20, 2002 (accordingly Magh 7, 2058).

First amendment
2002, Jan 20
The General Assembly has gone through section wise discussion on draft of constitution of the Association and passed constitution unanimously after making necessary amendments. It has come in effect immediately after passed by the GA on Jan 20, 2002.Membership Fees: The General Assembly has decided the HUNSA membership fees as follows:(a) Entrance fee 1000 Yen(b) Annual fee 1000 YenRelationship with HONESS, NESAJ and Other Organization: The General Assembly has recognized HONESS as a social welfare organization and NESAJ as an academic welfare organization.

Second amendment
2002, August 14
Constitutional Amendments: The General Assembly has decided to make amendments in the Constitution of HUNSA in the section V: Finance, 5.2 as follows:Section V: Finance5.2: Fund utilization: The executive committee shall utilize the fund on:5.2.1: Functioning of the association? activities.5.2.2: Student welfare activities.5.2.3: Social donations, if deemed necessary by the majority of members.
Third amendment
2006, January 6

Constitutional Amendments:
Section II:
Any interested student or Nepalese people inside Japan can get affiliated membership of HUNSA. The ex-com possesses complete authority to issue or terminate any affiliated membership.
Spouses of Active members of HUNSA are automatically regarded as affiliated members of HUNSA. But the membership is valid till they are in Japan. All the affiliate members can have access to HUNSA common mail.
About Alumni:
The ex-com was advised to initiate proper steps to establish HUNSA (Hokkaido University) Alumni association in Nepal by contacting with the alumni.
HUNSA Fund Regulation Act-2002

I. Introduction:
This act is formulated as per the article 5.2(4) of the constitution of HUNSA and is aimed for the utilization of HUNSA fund. This act will be in effect after approval from the executive committee of HUNSA. The HUNSA fund has to be utilized by the executive committee under the provision of this act.

II. Income of the Fund:
Hokkaido University International Festival (HOKUDAISAI)Any fund raising programs organized by HUNSADonation etc.

III. Potential Programs for Fund Utilization:
HOKUDAISAI evaluation gatheringExhibition related to NepalBuying goods related to Nepali exhibition and cultural activitiesCultural exchanges activitiesNepal day celebrationPublication of HUNSA's Annual BulletinWelcome and farewell of Nepali studentsDonation and social works with the consent of General Assembly, where related

IV. Execution of Programs:
The executive committee can nominate coordinator and members of the sub committee to conduct specific programs whenever deemed necessary.The coordinator shall submit the details of the assigned program to the executive committee with the expected expenditure.The executive committee shall approve the program (with necessary modification) and pass to the sub committee.The sub committee shall execute the program with the help of all members.

V. Amendment:
The General Assembly of HUNSA only can make any necessary amendments to this Fund RegulationAct-2002.